Waste Transfer Note Template and FAQs

Published on
March 18, 2022
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Introduction: What are Waste Transfer Note Templates?

A Waste Transfer Note template is a document that can be filled out and signed to fulfil the specific requirements of a WTN (Waste Transfer Notes). WTN templates are much easier to complete as they are editable on the PDF - meaning you don't need to print them off and write out the requirements or use a clunky PDF editor.

If you would like to learn more about Waste Transfer Notes, check out our previous blog, which covers all of the requirements you need to know and how to fill a WTN out. If you have a question that we don't cover in that blog, stay tuned, as this blog will cover all of your Waste Transfer Note FAQs!

Free Blank Waste Transfer Note Template

A Waste Transfer Note is a document that is required when transferring waste from one company to another. Many companies may struggle to deal with paper WTNs that take up space and become extremely difficult to search through over time, mainly when a company processes a lot of waste.

To make this easier, below, we have added a Waste Transfer Note Template that you can download and edit on your computer, tablet or phone. Fill out the below form, and you will receive this template directly into your inbox!

How to fill a Waste Transfer Note Template

Fill out the above contact form, and you will receive a free template directly into your inbox. Once you have clicked the link in the email, the PDF will automatically be downloaded.

The PDF template fields are editable - meaning you can quickly fill in all the fields you need to transfer waste between two parties. Ensure you have the necessary information ready to fill them out, mainly because typos can result in a fine if requested to provide a WTN by your local council or environmental agency.

Because some of the required fields are codes that you must research, it's easy to make a mistake, so double-check before you save and store your edited PDF.

If you have any questions or problems with the template, please contact the RECOVAR Team.

Waste Transfer Note FAQs (Frequently Asked Questions)

Below we have listed some of the most common Waste Transfer Note FAQs that we have observed across the internet and have been asked since our last WTN Blog.

Waste Transfer Note FAQs
RECOVAR ECO SERIES: Waste Transfer Note FAQs

What are the benefits of using Waste Transfer Notes?

The main benefit of using Waste Transfer Notes is that they provide an accurate record of what happens to waste as it moves from one place to another. This ensures accountability for the movement and disposal of waste, which can help you meet your obligations under environmental legislation.

How long do Waste Transfer Notes have to be retained?

The regulations state that Waste Transfer Notes must be stored for at least 2 years after the date of the waste transfer.

Why do we need Waste Transfer Notes?

Waste Transfer Notes are needed to ensure a standardised record and audit trail from where waste is produced to its disposal. Without a WTN system, it would be challenging to determine the origin of the waste. Additionally, there would be no description of the waste; this is important as, if hazardous properties or illegal waste is found, it would be nearly impossible to trace it back to its source to find the individual responsible.

Who is responsible for producing Waste Transfer Notes?

Commonly, the party receiving/collecting/carrying the waste will produce and complete the Waste Transfer Note. However, both the receiver and the generator are responsible for ensuring the information is correct before signing and storing it for at least 24 months (two years).

Is a Waste Transfer Note a legal requirement?

Yes, Waste Transfer Notes are a legal requirement. From the 28th of September 2011, a transfer note must conform with the conditions laid down by the Waste (England and Wales) Regulations 2011 - many businesses often do not know they are responsible, so be sure to educate yourself to be compliant.

What is the difference between a consignment note and a Waste Transfer Note?

Hazardous Waste Consignment Notes are required to transfer waste that contains hazardous material. As such, "haz" waste consignment notes are more detailed than Waster Transfer Notes – hazardous waste consignment notes include information such as the hazardous code and the state of the waste (e.g. is it solid, liquid or gas).

How long do you keep hazardous waste consignment notes?

Due to the hazardous nature of the waste transfer, you must store hazardous waste consignment notes for at least three years (i.e. 1 year longer than a Waste Transfer Note). These records must be producible when requested by your local council or environmental regulator. Hazardous waste producers and waste carriers are both responsible for following the code of practice in their waste operations.

What are EWC codes?

The EWC (European Waste Catalogue) code is commonly used to identify waste transferred on a Waste Transfer Note. There are 650 different EWC codes used to categorise waste, and these are also commonly referred to as LoW (List of Waste), EWC (European Waste Code) or Waste Classification Codes.

To find out more about EWC codes, check out the Government website, which contains information on classifying your waste.

What is the SIC code on a Waste Transfer Note?

A SIC code is a Standard Industrial Classification of Economic Activities Code for the companies producing and receiving the waste under the Waste Transfer Note. SIC codes detail the nature of a business and can be found on the Companies House website.

What is a waste producer?

A waste producer or holder is any person, company or government agency that carries out work or activities which creates waste. Don't confuse the producer with the carrier or the person who issues instructions that lead to the waste. Waste producers have the same duty of care as the waste carrier when completing Waste Transfer Notes.

What is a waste season ticket?

A Waste Transfer Note season ticket is a single WTN that can be used for many waste transfers for up to one year. A WTN season ticket does not cover hazardous waste, and if any information changes on the WTN, the season ticket is void, and you must produce a new WTN.

Waste Transfer Note season tickets are also commonly referred to as annual Waste Transfer Notes.

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